Information plays a crucial role strategically, and the methods for creating, improving, and managing digital documents give law firms a competitive edge.
Comprehensive document management can address the information requirements of your legal firm by consolidating various documents, including emails, contracts, agreements, and other organizational materials, with case and client details.
Centralizing all your information and connecting it to tasks and billing allows you to gain insights for monitoring office performance. To learn more about the benefits of Electronic Document Management (GED) in the legal field, keep reading.
What does GED stand for?
Electronic Document Management extends beyond simply storing files. It is a technology that oversees all client and case-related documents, emails, and files in a centralized location.
In contrast to folder systems like Google Docs, Dropbox, or office server storage, specialized GED solutions enable quick document retrieval and text-based searches for efficient information retrieval.
How does a General Education Development (GED) system operate?
Law firms are producing a larger quantity of documents, emails, spreadsheets, presentations, and other materials due to the need for quick and easy information sharing in today’s collaborative work environments.
Large and small businesses are allocating more resources to handle the growing amount of unstructured content.
The concept of a GED platform is straightforward: it aims to provide all employees with convenient access to the necessary information for decision-making, project completion, and efficient work.
GED reduces the use of paper and associated systems, acting as more than just a legal and environmentally friendly filing system. It encompasses the entire document lifecycle, starting from information capture to archiving.
These systems streamline the process of searching for information by centralizing existing digital files and storing document metadata in folders, ensuring quick and easy access for the appropriate individuals.
Why should you consider investing in GED?
Before selecting electronic document management software, it’s important to understand the reasons for investing in it. When equipped with necessary features, the software enables simplification of storage, sharing, validation, and document search processes.
GED software should enhance productivity and streamline workflow when customized for the legal office’s requirements.
Banking benefits from electronic management by improving document usage efficiency, enhancing performance across all sectors, reducing costs, saving space, and enhancing security.
Investing in a GED solution offers additional reasons beyond that.
Factors to keep in mind when selecting GED software
The most crucial criteria in assessing investments in GED include:
Be user-friendly
Good GED systems come with appealing advanced features that can catch your attention. Nonetheless, simplicity should be the top priority when selecting electronic document management software.
Find a system with a user-friendly interface that is easy to use and comprehend, to prevent users from spending time figuring out how to navigate it.
When selecting electronic document management software, ensure it includes search tools that enable users to find documents based on their type, date of creation, editing, etc.
Automate the process.
Investing in GED is worthwhile for a law firm that seeks to enhance efficiency and save time, especially when considering the manual document handling process.
When selecting electronic document management software, it is crucial to ensure that the system supports automated workflows tailored to different types of documents.
All parties need to have a clear understanding of their past activities, including versions, revisions, approvals, duplicates, and more.
Ensure complete security of information
One of the key elements of document management is undoubtedly security. Flexible security in a GED solution involves securely storing documents while allowing adaptable access to each type of document.
When selecting electronic document management software, consider that it should enable users to define permissions based on the document type for activities like viewing, editing, deleting, printing, capturing screenshots, and saving files.
A GED solution should offer customizable document access while maintaining strong security measures to prevent data breaches. When selecting electronic document management software, verify its security protocols.
Cater to particular requirements
Each law firm has its unique procedures. When selecting electronic document management software, request the vendor to demonstrate how the software being considered can enhance your firm’s operations.
Ensure to verify if the solution is adaptable. Inflexible and complicated systems hinder your company’s ability to adjust to natural process changes. Opt for flexible software to ensure your organization always has a tool that can meet its needs.
Learn more about the GED solution offered by Thomson Reuters.
Created specifically for the legal industry, the Thomson Reuters electronic document management system offers sophisticated tools for searching and sharing files, facilitating collaboration among internal teams, clients, and partners in a highly secure setting.
Adoption of Legal One, HighQ, and other top market tools leads to innovation and improved efficiency, agility, and productivity in the office.
Understand how the Electronic and Advanced Document Management solution works
The Electronic Document Management (GED) system is designed to manage files in different formats. It allows users to access attached documents through their corresponding links.
Users who have authorization can see all attached files across different contexts and stations connected to the database through our GED solutions.
In conclusion:
- An electronic document manager with full and user-friendly features, specifically created for legal professionals.
- Sync your legal software with HighQ to connect your process documents.
- Share your files safely and work together with clients and contacts.
Benefits of utilizing the GED exam
- HighQ GED, designed to assist legal processes, is utilized by numerous offices globally and stands out with its innovative technology.
- Reduce costs by collaborating with an international supplier to avoid being affected by currency fluctuations, resulting in lower expenses and increased payment predictability.
- With Thomson Reuters as your sole provider, you can access top-notch legal management worldwide without the need to deal with multiple technology vendors, offering more convenience and flexibility for your daily operations.
Coordinating document organization, overseeing tasks, and keeping track of time enable you to assess the overall productivity of the office and the effectiveness of each lawyer. Nowadays, it is possible to have an efficient office setup.
It’s time for lawyers running a successful office to consider a comprehensive and flexible solution that offers the benefits of a reputable company like Thomson Reuters. Avoid the challenges and costs of handling IT and rely on a secure solution for 24/7 access to case information, clients, and companies.
Discover how Thomson Reuters assists your workplace with GED.